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Monday, March 23, 2015

AUTOMATIC copy of Google Document

There are times as a teacher when you want your students to make a copy of a Google document for a class assignment. As a presenter or colleague, you may want to share documents, templates or presentations. Unless they are familiar with making copies within Google drive, this can be a time-consuming task helping individuals make a copy. Google Drive now has the ability to force or automatically create a copy of a shared document.

To get started open the document to be shared/copied. Edit the sharing settings to anyone with a link can view.

Next, look at the URL at the top of the screen. At the end of the URL, you will see the word “edit”.

Change these words to copy.

Now copy and share the changed URL. Anyone opening the document with the new URL will now see the following prompt:

The person getting the copy will have to be logged into a Gmail account in order to get the above prompt. If they are not logged it, the link will redirect to the Google login first. After clicking on “Make a copy”, a duplicate copy of the document will now appear in their Google Drive.

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